Tips on Hosting Your Event at a Union Property

Are you organizing an event and thinking about hosting it at a union property? Union venues can be ideal for conferences, meetings, and other events. However, as a marketing professional or event planner, you have to follow certain guidelines when planning an event at a union property. If you’re unsure about how to navigate these guidelines, don’t worry! In this blog post, we will share some helpful tips on how to host your event at a union property.

1. Know the rules
Before you start planning your event at a union property, make sure you know what rules and regulations apply. You can reach out to the property management or union representatives for guidance. Some of the essential areas to consider include labor rules, insurance requirements, and health and safety guidelines. Knowing the rules from the outset will help you avoid any regulatory roadblocks and help you to secure the union’s support for your event.

2. Work with experienced service providers
Union properties may have specific guidelines on who can provide services like catering or AV.  Therefore, it’s essential to partner with experienced service providers who have worked in similar venues before. Make sure your service providers are comfortable with the union’s rules and able to comply with them. This will prevent any unpleasant surprises on your event day. As a leader in the AV (Audio Visual) industry, we are here to answer any questions you may have in regards to event management.

3. Use union labor
Union properties typically require event planners to employ union labor, including stagehands, security, and catering staff. Understand what union workers will be required for your event and work with the union representatives to hire them promptly. This will ensure that your event runs smoothly and that all parties are satisfied with the outcome.

4. Communicate clearly with the union representatives
Effective communication with the union representatives is essential when organizing an event at a union property. Understand that unions have extensive experience in hosting events in their facilities, and they have their way of doing things. Therefore, it’s essential to have open communication channels with them, so they understand your requirements and the nature of your event. This will enable you to build a positive relationship with the union and lead to successful outcomes.

5. Plan ahead
As with any event, planning ahead is the key to success in hosting an event at a union property. Start your planning early, engage with the union representatives, and find experienced service providers to join your team. Ensure that all the required documentation and permits are in place before your event date. You should also leave some time for any last-minute changes or adjustments that may surface closer to the event.

Hosting an event on a union property can be daunting, but it doesn’t have to be. With proper planning, communication, and an understanding of the regulations, you can have a successful event in a union property. Remember to work with experienced service providers, communicate clearly with union representatives, plan ahead, and understand the rules and regulations from the outset. Following these tips will enhance the chances of hosting a successful event at a union venue.